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This is a Full Time position. Work is primarily remote, but desired location is Tampa, FL.
The Finance Administrator reports to the Chief Operating Officer. S/he is responsible for managing the Foundation’s financial processes and controls; gathering, analyzing, and interpreting relevant financial data; managing accounts payable and receivable; ensuring accurate financial data and transaction records; overseeing employee expenses reporting processes; and assisting with payroll administration.
Primary Responsibilities:
- Send accurate and timely Corporate Partner invoices and renewal notices
- Oversee Accounts Payable and Receivable, to include checks, ACH, wire transfers, and credit card transactions; make deposits
- Oversee annual audit and tax preparation
- Oversee bookkeeping services; support and ensure GSOF staff expense reports are accurate and timely
- Manage the annual operating budget, to include preparation and monitoring of expenses/revenue throughout the year
- Track and forecast event expenses and revenue
- Assist with payroll
- Assist with new employee onboarding
- Ensure GSOF’s various business insurance policies are sufficient and up-to-date
- Manage partnership agreements for various GSOF events (with U.S. and Partner Nation government organizations)
- Manage partnership agreements with Navigators Global, Clarion Events, and others
- Manage major/annual vendor contracts (to include AC4S technical support, bookkeeper, accountant, rental and lease, C2 Essentials, and various Information Technology services)
- Oversee online Global SOF Store; maintain inventory; ship shirts to members
- Manage Global SOF Store at events
Qualifications:
- 5-10 years of experience in a relevant field
- Bachelor’s Degree in relevant field
- Ability to manage time and work remotely
- Ability to work with a dynamic and fast-moving team
Software Experience:
- Google Suite, especially Docs, Sheets, and Slides
- Quickbooks Online
- Microsoft Excel